Quản lý nhân sự

In an HRM system, “Attendance Management” is a powerful tool that enables enterprises to track employee working hours automatically, accurately and transparently. From configuring work shifts to generating attendance reports, the entire process is digitized and synchronized on a single platform, helping organizations eliminate manual tasks, minimize errors and save valuable processing time.

Closed - Loop attendance process, flexible for every business model

The system is designed with a scientific and flexible workflow, allowing customization to fit the specific needs of each enterprises:
Attendance configuration → Define work shift → Assign shifts to employees → Record attendance → Process data → Attendance summary → Approve attendance → Export payroll data

Whether a company operates under administrative shifts, manufacturing schedules, construction projects or a flexible work model, the system ensures accurate and consistent timekeeping data throughout the organization.

The attendance solution is designed to be flexible, accommodating a wide range of operational models

Integrated multi-method attendance system - Convenient for every work model

The HRM system supports two primary attendance methods: time attendance machines (MCC) and GPS-based attendance via the mobile app. Each attendance method is strategically designed to meet diverse workforce management needs from on-site office teams to mobile field-based employees, ensuring flexibility and efficiency across every work model.

Automated attendance with time attendance machine

This is a widely used method ideal for offices, factories and commercial centers where employees work at fixed locations. The system supports seamless integration with various devices such as fingerprint scanners, magnetic card readers and facial recognition systems, ensuring high accuracy, secure verification and eliminating any risk of time fraud.

Managers can:

• Declare device configuration: device name, IP address, model type, and the designated administrator.
• Aggregate timekeeping data from multiple work sites, with all information automatically synchronizing to a unified HRM system.
• Automated data synchronization with timesheets and payroll processing, significantly minimizing manual errors.

Key advantages: Accuracy, security, suitable for business models with fixed work locations.

GPS Timekeeping (Mobile App)

Ideal for remote employees, field workers, maintenance technicians or mobile sales teams.

Employees simply check in/check out at their assigned locations, the system automatically records the exact time and GPS coordinates.

Setup is incredibly easy:

• Businesses can register work locations directly on the map using latitude and longitude data (sourced from Google Maps).
• When Location Verification Mode is enabled, employees can only attend within the authorized area, ensuring full transparency and data integrity.

GPS - based attendance allows employees to work from anywhere, data recorded fully and with absolute accuracy

Key advantages: Flexible, user - friendly and effective management of off-site employees.

Both methods are fully configurable directly within the HR & Admin module, enabling businesses to easily select, adjust or combine multiple attendance options for each branch, department or employee group, perfectly adaptable to any operational model.

Smart shift management and scheduling

The system allows the configuration of multiple shift types including: standard shifts, night shifts, flexible shifts, and hourly shifts.

Managers can easily assign shifts by department, role or individual, ensuring alignment with real operational needs. All details such as shift codes, start and end times, lunch breaks, default shift types and overtime settings are fully configurable and stored centrally. This makes shift planning faster, more accurate and easier to manage than ever.

The detailed shift scheduling dashboard enables businesses to allocate staff flexibly

Attendance history and transparent explanation

Each employee’s attendance entry is recorded in the attendance history and displayed in real time.

• Employees can monitor their own attendance records, while managers are granted access to view data for their respective departments or teams in charge.
• In cases of discrepancies (such as missed punch, late arrival, or early departure),  the system automatically highlights alerts prompting employees to submit an attendance explanation.

The attendance explanation feature enables employees to submit adjustment requests with detailed reasons, then forwarded to managers or HR for approval. All modifications are fully recorded, ensuring transparency, clarity and control throughout the entire process.

Detailed attendance history facilitates easy tracking for both employees and managers

Attendance overview dashboard – Ready-to-use data for seamless payroll processing

Attendance data from multiple sources is automatically consolidated into a total timesheet. Managers can filter and view records by department, project, time period or individual employee and generate reports instantly with just a few clicks. The timesheet is also directly synchronized with the Payroll module, enabling fast and accurate salary and bonus processing while minimizing duplicate data entry.

Synchronized attendance data ensures efficient management and accurate payroll calculation

Automated reporting and analytics

The system offers multi-dimensional reporting, enabling managers to monitor workforce performance in real time:

• Late arrivals, early departures, absences report
• Consolidated working hours report by employee or department
• Attendance analytics by shift, location or time period

With its intuitive data aggregation and visualization, the system allows enterprises to easily track workforce trends and make faster, smarter management decisions.

Key advantages for businesses

• Fully automate the entire attendance process, reducing up to 90% of manual tasks
• Ensure accurate, transparent attendance data, fully synchronized with payroll process
• Support flexible work models: office - field sites - remote work
• Minimize errors, enhance time management and workforce productivity
• Save time, costs and effort for HR teams

“Attendance management” serves as a strategic tool for businesses to modernize workforce time tracking, enhance operational efficiency and cultivate a transparent, professional workplace culture. When integrated with other HRM modules such as Payroll calculation, Employee profile or KPI evaluation, this module facilitates a seamless, automated  and intelligent HR management cycle, fully aligning with TSP’s vision of comprehensive digital transformation.

---------------------------------

Contact information:

TSP

Address: Room 1901, 19th Floor, Saigon Trade Center, 37 Ton Duc Thang Street, Saigon Ward, Ho Chi Minh City, Vietnam

Hotline: 0909 411 885

Email: Cs@tsp.com.vn 

Linkedin: https://www.linkedin.com/company/tsp-smartparking 

Facebook: https://www.facebook.com/tsp.com.vn