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In daily business operations, the HR department handles a high volume of requests from leave applications and check-in/out adjustments to various administrative proposals. As workloads increase, manual management not only consumes time but also raises the risk of errors, approval delays and impacts overall operational efficiency. The “Application Approval Process” module in HRM software is designed to fully digitize this process, enabling businesses to manage all types of requests quickly, accurately and transparently, directly within the system.
Instead of requiring employees to print forms, sign them manually and route them through multiple approval levels, Care Solutions HRM enables all actions to be performed fully online.
Admins or IT teams configure approval processes tailored to each organization’s structure.
Employees or HR staff create and submit requests directly via the web or mobile app, selecting pre-configured forms, dates and reasons.
Managers receive instant notifications and approve or reject requests directly within the system.
The platform automatically consolidates data into attendance records, annual leave balances and employee profiles, creating a fully closed-loop, synchronized process.
All processing statuses are updated in real time, with a clear approval history displayed to ensure transparency and easy reference for future audits.
Electronic approval process that automatically updates data and accelerates processing time
The application provides a comprehensive library of electronic request templates, tailored for each department and employee level.
Employees simply need to:
Select the appropriate request type (leave application, explanation request, etc.).
Fill in the required information and attach supporting documents (if any)
Submit directly to the pre-configured approver.
The system automatically notifies managers and relevant parties, ensuring the approval process is fast, transparent and seamless.
Smart, clear and user-friendly approval interface
Managers no longer need to wait for paper documents or be physically present in the office to process requests. With HRM software, all approval actions can be performed directly via mobile devices or web browsers.
Approve or reject requests with just a single click.
Add notes to explain rejections or request revisions if necessary.
View an employee’s complete request history by date, request type or processing status.
This not only saves time but also enhances managerial responsiveness and decision-making efficiency.
Approve leave requests quickly, anytime and anywhere with website and mobile app
One of the key advantages of this module is its ability to automatically integrate data with other modules within the HRM system:
Attendance and Annual leave records: leave requests or check-in/out adjustments are updated in real time, making it easier for HR to calculate and monitor records accurately.
Employee profiles: the full history of requests is stored, enabling the creation of transparent and comprehensive work profiles for each employee.
Consolidated reports: the system automatically generates detailed reports on the number of requests, types, processing times and approval rates, providing HR and management with a clear overview of the organization’s overall status.
Implementing an online request approval workflow not only streamlines operations but also delivers long-term value for the organization:
Time and cost savings: eliminates manual paperwork, printing and physical approvals, significantly reducing operational expenses.
Faster processing: shortens approval cycles, ensuring employees do not wait unnecessarily and workflows remain seamless.
Transparency and control: every request maintains a clear history, preventing loss or errors
Centralized data: enables HR and management to monitor and evaluate workforce activities accurately.
Enhanced employee experience: requests are received and responded to promptly, making employees feel heard, valued and respected.
When the "Application Approval Process” module is integrated with other HRM modules such as Attendance, Payroll calculation, Employee profiles or KPIs, all HR operational data is synchronized within a unified system.
From a single leave request, organizations can track its impact on attendance records, individual productivity and employee performance evaluations. This enables management to operate more comprehensively, accurately and with deeper insights.
The “Application Approval Workflow” module is not only a tool for digitizing administrative processes but also a solution that helps organizations foster a professional, transparent and flexible work culture. By eliminating manual steps, shortening approval cycles and ensuring automatic data updates, Care Solutions HRM streamlines HR operations while delivering a modern, seamless experience for both employees and managers.
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Contact information:
TSP
Address: P1901, 19th Floor, Saigon Trade Center, 37 Ton Duc Thang Street, Saigon Ward, Ho Chi Minh City, Vietnam.
Hotline: 0909 411 885
Email: Cs@tsp.com.vn
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