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Within the HRM solutions, “Employee Profile Management” is a key feature that enables businesses to manage all employee data in a unified, transparent and efficient manner. Instead of relying on paper records, scattered Excel files or manual updates, the system digitizes all employee information, allowing managers to easily track, search and update data anytime, anywhere.
All employee information from personal profiles, relationships, health and insurance, education to work experience is digitized and stored centrally on a single platform.
Data is updated in real time and synchronized with other HRM modules, minimizing errors and ensuring consistency.
The system provides flexible access controls, allowing each management level to view and edit information according to their assigned role, while tracking all actions to maintain full transparency.
Human resource management system that is accurate, synchronized and flexible for all businesses
From the moment an employee signs a contract until their resignation or rehire, every stage is fully recorded within the system.
Businesses can manage, search, and update information quickly through various categories:
Employment contracts
Employment profiles
Business trip forms
Reward decisions
Disciplinary actions
Department/ team transfers
Termination decisions
Leave management
Maternity leave management
Return-to-work management
Annual leave updates
Public holiday settings
Seniority reports
Comprehensive HR reports
Managing the Employee Life Cycle (ELC) not only allows HR teams to track employee progress effortlessly but also enables leadership to monitor workforce changes in real time and make timely, strategic adjustments.
All employee information is secured through multi-layered access controls and an automatic backup system.
Every modification, no matter how minor, is captured in the activity log, allowing the organization to easily trace and review records whenever verification or cross-checking is needed.
As a result, the Employee profile management module not only mitigates the risk of data loss but also ensures transparency and fairness in all HR decisions.
The system automatically aggregates data and provides HR reports across multiple criteria including:
Employee seniority
Workforce changes over time
Employee composition by department, gender and age
Contract and insurance status
Number of employees on leave, maternity leave or transfers
Managers can access real-time reports, supporting strategic workforce planning, organizational performance evaluation and timely, data-driven decision-making.
All information within the Employee Profile is intelligently synchronized with other modules such as Attendance, Payroll calculation, KPI, Recruitment and Training, enabling businesses to manage processes seamlessly and consistently from input to output.
Whenever an employee undergoes any changes from contract updates, department transfers, or leave to termination, the system automatically updates all related modules. Managers no longer need to enter data manually, minimizing errors and significantly saving processing time.
Thanks to this integration, all employee data is instantly updated, accurate and consistently maintained across the entire operational workflow.
Save time in managing and updating employee profile
Enhance operational efficiency through centralized, easily accessible data
Reduce the risk of errors and data loss
Ensure transparency in HR processes, supporting data-driven decision-making
Improve internal user experience with simple and intuitive operations
Behind every number and piece of data lies the story of each individual within the organization. With “Employee Profile Management”, all information is fully preserved, transparent and readily available to support each employee’s development journey. It serves as a bridge between technology and people, enabling HR not only to manage more effectively but also to understand and accompany their workforce.
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Contact information:
TSP
Address: Room 1901, 19th Floor, Saigon Trade Center, 37 Ton Duc Thang Street, Saigon Ward, Ho Chi Minh City, Vietnam
Hotline: 0909 411 885
Email: Cs@tsp.com.vn
Linkedin: https://www.linkedin.com/company/tsp-smartparking
Facebook: https://www.facebook.com/tsp.com.vn